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Administrative Assistant, Promotion - US-NY-New York

Job Description

-Screen and direct incoming calls
-Coordinate access to and maintain schedules by planning and scheduling meetings, conferences, and teleconferences for the SVP and VP
-Act as a liaison between both supervisors and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, internal departments, etc.
-Coordinate travel, entertainment and transportation arrangements for SVP and VP
-Prepare business expense reports in a timely, accurate and efficient manner and keep a rolling account of expenses for both monthly
-Maintain mailing and e-mail lists, databases, files and other assets for the department
-Order and maintain music product, office supplies and tickets for the department
-Update SVPís active record book weekly
-Maintain an active and up to date database for Bi-Annual letters
-Keep track of music download codes
-Pull information daily from, Mediabase, BuzzAngle, Shazam, Soundscan and other sources and create and distribute daily/weekly and monthly reports (including radio recaps) to the department
-Assist with organization of meetings and events including location, set-up, catering, etc.
-Mailing promotional materials to radio stations around the country
-Make sure department is adhering to the standards of conduct and compliance guidelines
-Provide back-up support for other members of the department as needed

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